Cloud vs On-premise Software For Packaging Artwork Management [Comparison Guide]

Packaging artwork automation and management is a critical component of the product manufacturing process. To make sure that the packaging artwork process runs smoothly and efficiently, many companies are choosing to either use a cloud-based system or an on-premise system. Compare the two options, weigh the pros and cons of each, and determine which one is right for your business.

Trend

According to the Global Artwork Management Software Market report, in 2020 the market was split almost evenly between cloud-based systems and on-premise systems, with 49.9% and 50.1% respectively. However, there's been a noticeable shift towards cloud-based systems in recent years, and the forecast for 2028 suggests that this trend will continue, with cloud-based systems expected to reach 59.2% of the market share and on-premise systems falling to 40.8%. This shift towards cloud-based systems highlights the growing recognition of the benefits that cloud computing offers, including increased accessibility, scalability, cost-effectiveness, and access to the latest technology. As more and more businesses make the switch to cloud-based systems, it's clear that this trend is here to stay.

source: Global Artwork Management Software Market report

On-premise systems

On-premise systems are software and hardware systems that are installed and maintained on the company's own servers. This type of system provides businesses with complete control over their software and data.

Pros:

• Complete control: On-premise systems give companies complete control over their software and data, allowing for more customization and flexibility.
• Security: On-premise systems may be seen as more secure, as the company can control who has access to the system and data.
• No dependence on internet connection: On-premise systems can be accessed without an internet connection, making them ideal for companies with limited or unreliable internet connections.
• Customization: On-premise systems can often be customized to meet specific business needs, as the company can make modifications to the software to fit their unique requirements. However, it's not necessarily an issue anymore as some cloud systems like MYPACKBRAIN can be already fully customised.

Cons:

• Cost: On-premise systems can be more expensive, as companies need to purchase and maintain hardware and software, as well as hire IT staff to manage the system and its updates. The companies must also invest in their own security measures to protect sensitive information due to vulnerability to cyberattacks, natural disasters, and other types of data loss.
• Lack of accessibility: On-premise systems are tied to a physical location and can only be accessed from within the office, making it difficult for remote workers or employees on the go to access the system.
• Maintenance: On-premise systems require ongoing maintenance, which can be time-consuming and costly.
• Limited scalability: On-premise systems may not be as scalable as cloud-based systems, making it harder for companies to add or remove users as needed.
• Outdated technology: On-premise systems may not be updated as often as cloud-based systems, meaning that companies may be using outdated technology.
• Lack of integration: On-premise systems may not integrate well with other software and systems, which can lead to inefficiencies and difficulties in sharing data across the organization.

Cloud-based systems

Cloud-based systems, also known as Software-as-a-Service (SaaS), allow companies to access their packaging artwork management system through the internet. In this model, the software and its infrastructure are hosted by a third-party provider, and users can access the system from anywhere with an internet connection.

Pros:

• Accessibility: Cloud-based systems can be accessed from anywhere, at any time, making it easy for remote workers and teams to collaborate on projects.
• Scalability: Cloud-based systems are highly scalable, allowing companies to easily add or remove users as needed.
• Up-to-date technology: Cloud-based systems are often updated automatically, ensuring that users always have access to the latest technology.
• Cost-effective: Cloud-based systems usually require a monthly or yearly subscription fee, which can be more cost-effective than purchasing and maintaining on-premise hardware and/or software. MYPACKBRAIN offers competitive pricing plans here.
• Reduced maintenance: Cloud-based systems are typically maintained by the vendor, reducing the need for in-house IT staff and the associated costs.
• Ease of use: Cloud-based systems are typically designed with the user in mind, making them easier to use and navigate than on-premise systems.
• Automatic backups: Cloud-based systems usually have automatic backup and recovery systems in place, reducing the risk of data loss. In the event of a disaster, cloud-based systems can be easily recovered, reducing downtime and ensuring that business operations can continue as normal.

Cons:

• Dependence on internet connection: Cloud-based systems rely on a stable internet connection, so if there's a network outage, access to the system may be disrupted.
• Security concerns: Companies need to trust their third-party provider to securely store their data, which can be a concern for some businesses.

However, it doesn't need to be the case. MYPACKBRAIN takes security as a priority. The system is designed in a way it provides companies with peace of mind, knowing that their data and system are protected. You can read more about its security approach here.

• Limited customization: Cloud-based systems may not offer as much customisation as on-premise systems, making it harder for businesses to tailor the software to their specific needs.

With MYPACKBRAIN, however, businesses can enjoy the benefits of cloud computing without sacrificing the ability to customize the software to their specific requirements. It offers a fully-customizable solution for each business, starting with an initial conversation to understand the unique business needs and its challenges. This allows to set up digital solutions that are tailored specifically to the business. It also integrates easily with internal company systems.

Cloud system vs On-premise: which is right for your business?

In conclusion, both cloud-based systems and on-premise systems have their own pros and cons. Companies need to carefully consider their specific needs and goals when choosing between the two options. Cloud-based systems are ideal for businesses that value accessibility, scalability, and cost-effectiveness, while on-premise systems are ideal for businesses that value complete solutions.

Still not sure which one to pick, or any further questions about the cloud system for automated artworks? Contact one of our experts to get advice tailored to your business, or start from exploring the solutions for brand owners, retailers, or industries like cosmetics and beauty, food, beverages, or pharmaceutials.